search docs

Access rights

Manage permissions for organizations or private resources such as actors, actor runs and storages. Allow other users to read, run, modify or build new versions.

By default, each system resource (actor, key-value store, run, ...) you create is only available to you, the owner. There are three ways you can grant access to your resources: the access rights system, using the organization account or by publishing your actor in Apify Store.

Granting access rights

You can easily and securely share your own resources - actors, tasks, key-value stores, datasets and request queues using a granular permissions system. This enables you to, for example, allow your colleague to run an actor or view a dataset, but not to modify them.

You can also grant permission to update an actor and build a new version. Storages (key-value stores, request queues and datasets) are sharable the same way with, for example, just read permission, or a combination of both read and write permissions.

To be able to grant access rights to another user you must have a username set in account settings.

To share an actor, task, key-value store, request queue, or dataset, click on the Actions button in the top-right corner and select Share. You can add a collaborator using their user ID, email, or username. Once you have added the collaborator, you can configure their permissions.

Access rights configuration

Organization account

Apify's organization account allows you to grant role-specific access permissions to members of your team. For more details, see the organization account documentation.

Publishing in Apify Store

Another way to share your actor is to publish it in Apify Store. The published actor appears in Apify Store, which means that any user will be able to view its source code and run it.

When you publish an actor, you give every Apify user the read and run permissions.

However, without the relevant permissions (e.g. write, build, delete), no one except the author can modify an actor.

If a user runs the actor, it gets billed to their account, and the actor run will be available only to them.

To publish an actor, open it in the Apify Console, go to the Publication tab and follow the instructions below.

Publishing your actor


Below are the permissions you can grant via the access rights system, organization account and publishing in Apify store.

  • The access rights system allows you to manage a specific user's permissions for a specific resource.
  • The organization account allows you to manage each member's permissions for all of an organization's resources.
  • By publishing your actor in Apify Store, you grant all of its users read (view its source code) and run permissions.

For a full list of permissions available for resources on the Apify platform, see the List of permissions.